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Planning Tip - Are Multi-Year AV Contracts A Good Idea?

If you’re an organization or event planner planning an event, chances are you’ll need audio and visual equipment to make it happen. But signing up for AV services can be expensive, especially if you’re planning multiple events over the course of a year or event multiple years. That’s why more and more organizations are signing multi-year AV contracts.


Here are three reasons why this option is becoming increasingly popular among event planners and venue owners.


Lower Rates: One of the biggest benefits of multi-year contracts is that they often offer lower rates than one-time rentals or short-term contracts. This makes it easier to budget for your event while still getting all the necessary equipment you need—including projectors, microphones, and other audio/visual equipment. Plus, you’ll have the same AV company providing your services throughout the duration of your contract, meaning that any issues that come up can easily be addressed without having to search for a new provider saving you time and unwanted stress.


Support and Continuity: Multi-year contracts also offer longer support durations providing your organization the continuity of services it deserves. There is absolutely nothing more volatile than putting your brand in the hands and trust of multiple AV providers. This opens up a pandora's box of potential issues and is a recipe for disaster. Quality of equipment, people, and standards are some of the big areas we consistently see issues when jumping from service provider to service provider. Ultimately leaving your brand in the hands of an untrusted organization.When you have a multiyear or multi event contracts in place the relationship is built, changes are easy, and a single point of contact can be communicated to.


Cost Savings: Finally, multi-year contracts can save you money in the long run by offering discounts on certain types of services or packages. For example, some companies may offer discounts on their lighting packages if you sign up for a three-year contract instead of just one year. Or they might offer discounted rates on additional services such as setup and tear down or video production services during special promotions or events.


Signing up for a multi year AV contract is an attractive option for many organizations and event planners because it offers lower rates than one-time rentals or short term contracts while also providing longer support durations and potential cost savings in certain circumstances. With all these benefits combined, it's easy to see why this option is becoming increasingly popular among event planners and venue owners looking to get the most bang for their buck when it comes to audio/visual services!


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From corporate events to fundraisers our team has years of experience designing and producing events all across the country.



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