Obtaining timely and accurate AV quotes is crucial for the success of your event. At Stratum Productions, we understand the challenges event planners face and are committed to streamlining the AV quoting process.
Here are some steps to help you receive your AV quotes faster:
1. Schedule a Direct Meeting
Instead of relying on prolonged email exchanges, set up a direct meeting with our team. This approach allows for immediate clarification of details and accelerates the quoting process.
2. Prepare Essential Information
Coming prepared with specific details can significantly speed up the process:
Venue Details: Inform us about the event location, including specific rooms and their intended uses. Providing a venue contact can also facilitate quick answers to technical questions.
Event Schedule: Share a comprehensive schedule outlining activities in each room, including breaks. This helps in accurately determining AV requirements.
Content Vision: Describe your vision for the event, such as desired lighting, audio setups, or special effects. The more detailed your vision, the more precise our quote will be.
Layout Plans: Provide diagrams or descriptions of room layouts, including stage setups and seating arrangements. This assists in planning equipment placement and ensures optimal audience experience.
3. Understand Your Budget
Having a clear understanding of your budget allows us to tailor our services to meet your financial parameters, ensuring you receive the best value without unnecessary delays.
4. Be Open to Recommendations
Our experienced team may suggest alternative solutions that are more cost-effective or better suited to your event's needs. Being open to these recommendations can enhance the event experience and expedite the quoting process.
5. Establish Clear Communication Channels
Designate a primary point of contact for your event. This ensures that all communications are streamlined, and decisions can be made promptly, reducing potential delays in the quoting process.
6. Plan for Contingencies
Discuss potential challenges or changes that may arise. By planning for contingencies, we can provide flexible solutions in our quote, preventing the need for revisions later.
At Stratum Productions, we are dedicated to making your event a success. By following these steps and collaborating closely with our team, you can expedite the AV quoting process and focus on delivering an exceptional event experience.
Ready to save time, have less stress, and get event results faster?
Connect with our team here for a complimentary call.